The college’s governance documents can be placed into one of the following tiers:
Board Policy
The Board Policy Manual provides the overarching framework and rules which allow the college to function. Policies are approved by the college’s Board of Trustees, and managed via the President’s Office by the Executive Administrative Assistant to the Board. The Board Policy Manual is a public document; it is available for viewing online at https://policy.richland.edu
Board policies contain guiding principles, allowing specific implementation details to be delegated to the President or their designee via Administrative Procedures (detailed below), unless specifically needed for compliance with legal statutes or similar requirements.
If you feel a new Board Policy is needed, or identify a Board Policy which needs to be updated, please speak to your supervisor or the Executive Administrative Assistant to the Board; they will guide you through the policy change process.
Administrative Procedures
Procedures expand upon Board Policy; they provide step-by-step instructions to accomplish a task, or specific detailed information that explains how a particular Board Policy is implemented.
Procedures are stored in one of three different locations, depending on their intended audience:
- Student-Facing, or Public-Facing Procedures: Procedures that are intended to provide guidance or information to students, or to the general public, are stored in the Administrative Procedures section of the Board Policy website at https://policy.richland.edu
- Inter-Departmental Procedures for Employees: Instructions, handbooks, or manuals which provide no useful information to the general public are stored on https://my.richland.edu
- Restricted-Access Tools for Students & Employees: Online forms or other tools which are intended to be used by a restricted audience (such as only current students) should also be placed on https://my.richland.edu
- Intra-Departmental Procedures: Instructions or procedures explaining how the employees in your department perform a specific task should be stored in your department’s folder on the central internal network drive (the Q-Drive), or other storage location that is shared with all department members, and is subject to routing backups & access control validation by the IT Department. Please note: Passwords, security keys, or other access tokens should never be stored in this type of departmental file share. Please discuss these needs with the college’s IT department before attempting to implement a solution.
If you need assistance locating the procedures for your department, or need to access to create procedures in one of these storage areas, please contact the college’s IT Department for assistance.